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NATIONAL SMOOTH DANCERS

PALOMAR  CHAPTER

 

BY – LAWS

(Revised January 2000)

 

ARTICLE I

 

NAME: THIS CLUB FOUNDED AND CHARTERED IN SEPTEMBER, 1953, SHALL BE KNOWN AS THE PALOMAR CHAPTER OF THE NATIONAL SMOOTH DANCERS.

ARTICLE II

PURPOSE:  THIS CLUB SHALL BE A NON-PROFIT, NON-POLITICAL, NON-SECTARIAN SOCIAL CLUB WHOSE PURPOSE SHALL BE TO PROVIDE WHOLESOME ENTERTAINMENT, AND OTHER NON-PROFITABLE PLEASURES RELATING TO THE ENJOYMENT AND THE PROMOTION OF INTEREST IN BETTER BALLROOM DANCING.

ARTICLE III

OFFICERS SHALL BE:  PRESIDENT, VICE-PRESIDENT, SECRETARY, TREASURER, AND SOCIAL CHAIRMAN.

 

   ARTICLE IV

DUTIES:  DUTIES OF OFFICERS AND DIRECTOR SHALL BE AS FOLLOWS:

PRESIDENT: TO PRESIDE AT ALL MEETINGS; CO-SIGN ALL CHECKS WITH THE TREASURER; AND APPOINT ALL COMMITTEES.

VICE-PRESIDENT:  TO ACT AS OFFICIAL HOST; PRESIDE IN THE ABSENCE PRESIDENT: OF THE PRESIDENT; SIGN CHECKS AS REQUIRED.

SECRETARY: TO KEEP A COMPLETE AND ACCURATE ACCOUNT OF ALL MEETINGS OF THE CLUB; MAINTAIN A ROSTER OF MEMBERS;  AND PERFORM GENERAL SECRETARIAL DUTIES.

TREASURER: TO COLLECT AND RECEIVE ALL MONEYS OF THE CLUB AND DEPOSIT SAME IN AN AUTHORIZED DEPOSITORY; PAY OBLIGATIONS OF THE CLUB AS AUTHORIZE BY THE MEMBERSHIP; KEEP VOUCHERS FOR ALL DISBURSEMENTS; KEEP A RECORD OF ALL MONEYS RECEIVED AND DISBURSED. PRESENT A REPORT OF THE FINANCIAL CONDITION OF THE CLUB AT ALL BUSINESS MEETINGS OF THE CHAPTER AND PREPARE AN ANNUAL REPORT.

SOCIAL CHAIRPERSON: TO BE IN CHARGE OF ALL SOCIAL ACTIVITIES.

DIRECTOR:  THE DIRECTOR MUST REPRESENT A MAJORITY VIEW OF THE CHAPTER MEMBERS; SHALL BE REQUIRED TO CARRY OUT ANY VOTE OR MANDATE OF THE CHAPTER. ANY TWO OF THE FOUR OFFICERS WITH BANK AUTHORIZATION MAY SIGN CHECKS IN THE ABSENCE OF THE PRESIDENT OR TREASURER. THE OFFICERS WILL CONSIST OF THE PRESIDENT, VICE-PRESIDENT, TREASURER AND SECRETARY.

 

        ARTICLE V

ELECTIONS:  NOMINATIONS FOR ALL OFFICERS AND THE QUEEN SHALL BE HELD IN NOVEMBER AND ELECTIONS IN DECEMBER INSTALLATION OF OFFICERS WILL BE IN JANUARY WITH TERM OF OFFICE FOR ONE YEAR. INSTALLATION OF THE QUEEN IS TO BE HELD AT THE QUEEN'S CORONATION BALL NORMALLY IN JULY REIGNING FOR ONE YEAR. VACANCIES OF ELECTED OFFICES WILL BE FILLED BYSPECIAL ELECTIONS.

 

ARTICLE VI

MEETINGS:  BUSINESS MEETINGS SHALL BE HELD ONCE A MONTH THE DIRECTOR SHALL PRESENT ACTIONS TAKEN BY THE BOARD OF DIRECTORS OF THE NATIONAL SMOOTH DANCERS INC. TO THE MEMBERSHIP FOR APPROVAL UPON RECEIPT OF THE BOARD MINUTES.

 

             ARTICLE VII

MEETING PLACE:   THE MEETING PLACE OF THE CLUB SHALL BE IN THE COUNTY OF SAN DIEGO, STATE OF CALIFORNIA, AT SUCH ADDRESS AS MAY BE DESIGNATED BY THE OFFICERS WITH THE APPROVAL OF THE MEMBERS.

 

           ARTICLE VIII

QUORUM:   A THIRD OF THE MEMBERSHIP OF THE CHAPTER, INCLUDING AT LEAST THREE DULY ELECTED OFFICERS SHALL CONSTITUTE A QUORUM.

 

ARTICLE IX

MEMBERSHIP:      APPLICATION FOR MEMBERSHIP MAY BE MADE TO ANY MEMBER OF THE CLUB BY MARRIED OR UNMARRIED COUPLES OF GOOD MORAL CHARACTER, AGE TWENTY ONE YEARS OR OLDER AND LEGAL RESIDENTS OF THE UNITED STATES. APPLICANTS MUST BE SPONSORED BY TWO MEMBERS AND THEIR INDIVIDUAL APPLICATIONS PRESENTED BY THE MEMBERSHIP COMMITTEE AT A REGULAR BUSINESS MEETING ALONG WITH THEIR INITIATION FEE AND FIRST MONTH'S DUES. THEY MUST HAVE ATTENDED AT LEAST THREE CLUB SPONSORED FUNCTIONS, PRIOR TO THE PRESENTATION OF THEIR APPLICATION, AT LEAST ONE HAVING BEEN A SOCIAL DANCE. VOTING WILL NORMALLY TAKE PLACE AT THE FOLLOWING BUSINESS MEETING AND REQUIRES PASSAGE BY TWO-THIRDS OF THE MEMBERS PRESENT.

 

ARTICLE X

FEES AND DUES:   INITIATION FEE SHALL BE THE CURRENT ESTABLISHED RATE. DUES SHALL BE THE CURRENT ANNUAL RATE PAYABLE IN ADVANCE AT THE FIRST MEETING EACH YEAR. SPECIAL CASES WILL BE GIVEN CONSIDERATION

 

ARTICLE XI

REINSTATEMENT:   MEMBERS WHO’S DUES BECOME 30 DAYS IN ARREARS SHALL BE AUTOMATICALLY DROPPED FROM MEMBERSHIP HAVING BEEN DULY NOTIFIED. REINSTATEMENT SHALL BE BY THE SAME PROCEDURE AS FOR NEW MEMBERS AS INDICATED BY ARTICLE IX.

 

ARTICLE XII

FINANCES:        ALL FUNDS SHALL BE DEPOSITED IN A COMMERCIAL BANK CHECKING ACCOUNT IN THE NAME OF THE CLUB WITH THE    EXCEPTION OF THE PETTY CASH FUND, NOT EXCEEDING $50.00 TO BE PLACED IN THE CUSTODY OF THE TREASURER. THE CLUB SHALL NOT INCUR INDEBTEDNESS EXCEEDING THE AMOUNT OF THE MONEY IN THE TREASURY.

 

ARTICLE XIII

DISPOSAL OF CLUB ASSETS:     IN THE EVENT OF DISSOLUTION OF THE CLUB (AFTER COMPLYING WITH THE REQUIREMENTS OF THE NATIONAL ORGANIZATION BY -LAWS), THE PROPERTIES OF THE CLUB SHALL BE LIQUIDATED IN THE MANNER PRESCRIBED BY THE CURRENT REGULATIONS OF THE INTERNAL REVENUE SERVICE FOR NON-PROFIT ORGANIZATIONS.

 

ARTICLE XIV

AMENDMENTS:      AMENDMENTS TO THESE BY-LAWS MAY BE MADE BY A 2/3 VOTE OF THE MEMBERS PRESENT PROVIDED THAT THE PROPOSED AMENDMENTS SPONSORED BY TWO MEMBERS, SHALL HAVE BEEN PRESENTED IN WRITING AT A BUSINESS SESSION OF THE CLUB AT LEAST 28 DAYS PRIOR AND PROVIDED FURTHER THAT NOTICE OF THE PROPOSED CHANGES SHALL HAVE BEEN PROVIDED TO THE MEMBERS AT LEAST (3) WEEKS PRIOR TO THE VOTING.